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VILLAGE OF NORTH BEND 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052 September 23, 2024 Meeting was called to order at 6:00 P.M. by Mayor Sammons. Members Present: Mayor: Mr. Sammons Law Director: Mr. Sollmann Fiscal Officer: Ms. Fryman, excused Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner, Mrs. Romweber, Mrs. Bolser, Mr. Weadick MAYOR’S OPENING STATEMENT Mayor Sammons had no statement. MINUTES Mark Weadick moved that the August 19, 2024 minutes be accepted. Dave Moorman seconded the motion. Motion carried 100%. (6-0) TREASURER’S REPORT Dave Moorman made a motion to declare Resolution 2024-24 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Mark Weadick seconded the motion. Motion carried 100%. (6-0) Dave Moorman made a motion to adopt Resolution 2024-24 Accepting the Amounts and Rates as Determined by the Budget Commission & Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor. Bill Deters seconded the motion. Motion carried 100%. (6-0) Dave Moorman made a motion to declare Resolution 2024-25 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Bill Deters seconded the motion. Motion carried 100%. (6-0) Dave Moorman made a motion to adopt Resolution 2024-25 Establishing Fund for Ohio Capital Grant. Bill Deters seconded the motion. Motion carried 100%. (6-0) The Treasurer’s Report is available at the Village office. PAY THE BILLS Fran Romweber made a motion to pay the bills. Bev Bolser seconded the motion. Motion carried 100%. (6-0) Minutes, September 23, 2024 MAINTENANCE SUPERVISOR’S REPORT Nate stated he has the burn permit for wood removal at the WHH Riverfront Park, however, it’s been too dry to burn the debris. The maintenance staff has painted the welcome signs placed on the east and west side of US 50. Our flower boxes and hanging planters will be removed mid-October. DEPUTY CLERK’S REPORT Marilyn stated The Riverfront Park Board meeting was September 9, 2024. We are now meeting the second Monday of every month. The Hamilton County Zoning Code meeting was September 13, 2024. Mrs. Bolser will discuss the Model Zoning Code at our October 21st council meeting. The We Thrive meeting was August 28, 2024; the minutes are attached for your review. I’ve attached a flyer on the Stepping On Fall Prevention program. We Thrive is putting together a video of testimonials from their communities for their 15-year anniversary. North Bend has been a We Thrive community for 10 years. Marilyn gave updates on the library. Our next We Thrive meeting is October 30, 2024 at 1:30pm in North Bend’s council hall. There was a gas leak outside our Administration Building; Duke Energy turned off the gas and Neyer Plumbing is scheduled to come out Tuesday and correct the issue. POLICE REPORT Sgt. Carney reported there were 42 calls for service for the month of August. There was one criminal report and one case was assigned to detectives. There were 26 non-billable calls and no auto accidents were reported. Mayor Sammons asked about the shooting in Miami Township. Sgt. Carney stated there was one fatality regarding that incident; possibly drug-related. GUESTS Mr. Kevin Burns, Village of Cleves council member, spoke about the Cleves’ Christmas Walk on December 7, 2024. They are inviting any company or resident to participate in the parade. They will have an Elvis impersonator, a bouncy house along with food trucks and more. Ron Nunnery, 32 Taylor Avenue asked about the condition of 108 Symmes Avenue and the sidewalk issue at 20 Taylor Avenue. Mark Weadick responded by stating we have sent letters to the owners of these properties by certified mail and regular mail with no response. He advised Mr. Nunnery that we are addressing these issues later in the meeting. FIRE REPORT Captain King reported there was one fire detail and 13 EMS runs for the month of August. Fire hydrants in North Bend will be checked, repaired, and painted by the end of October. THREE RIVERS SCHOOL Superintendent Ault reported that Three Rivers School is in the top 15% of all public-school districts in the State. TRS Girls Varsity Volleyball team is undefeated and won the Cincinnati Hills League Championship in 2023. The Boys Golf team finished in third place last year. TRS Trunk or Treat is Sunday, October 6, 2024; Homecoming is October 4, 2024. TRS monitors school safety protocols and feels fortunate that they have a stellar safety and security team. On October 6, 2024, TRS will have a memorial ceremony to name the custodian hallway in Fred Cross’s honor. Fred was a long-time custodian in TRS District. Minutes, September 23, 2024 COMMITTEES: Finance - Mr. Moorman There was a discussion of labor support and General Fund expenditures for the WHH Riverfront Park for 2024 and 2025. With $500,000 in State Capital Grant dollars recently awarded to North Bend, should the Village be expending General Funds for construction at the park? Dave Moorman made a motion to approve 150 hours or $3,000 towards the remaining construction for the Riverfront Park in 2024. Mark Weadick seconded the motion. Motion carried majority. (5-1) Councilman Moorman, opposed. Council decided to table the construction and maintenance budget for the park for 2025. Light, Water and Sewer - Mrs. Romweber No Report. Maintenance - Mr. Bonner No Report. Police & Fire – Mr. Deters No Report. Planning & Zoning - Mrs. Bolser Bev stated Hamilton County has completed the Model Zoning Code for North Bend, however, they are still assessing changes that were made. Once confirmed, Bev will initiate the overview to council; Hamilton County will then present the new Model Zoning Code at their meeting. Bev will then present the Model Zoning Code to North Bend’s Planning Commission for approval. Mayor Sammons sent the Geotechnical report on Derbyshire property to JMA and Tom Mendel. He has not heard back from JMA. Tom Mendel is having their engineering company, CIVIC Solutions review Mr. Niehaus’ Geotechnical Report and they will report their findings by end of November, 2024. Joe Bonner talked about the dedication of St. Annes; Scott stated normally the Village would have to accept the dedication, however, there may be some exceptions. Law & Ordinance - Mr. Weadick Mark talked about the issue at 108 Symmes Avenue. The Miami Township Fire Department report stated the property is vacant and found the property in decay and disrepair with some structural integrity issues on the outside. They classified this location as a “DO NOT ENTER” for Miami Township personnel for any emergency response. They stated the Hamilton County Health Department has the authority to condemn the property until it can be brought up to code. Scott Sollmann, North Bend’s Law Solicitor, stated we should contact Hamilton County Health Department, obtain an Administrative Warrant to enter the building, and have them condemn the building if it’s in violation. Scott will write a letter stating same. Regarding 20 Taylor Avenue, Mark stated North Bend attempted to repair the water/mud issue on the sidewalk. Nate removed the vegetation covering the sidewalk as well. There was a discussion of Ordinance 2024-02. Miami Township Fire Department also checked the location of the curve on Turnberry Drive. There were no cars parked on the street when they checked the area. Joe Bonner stated he thought the AOPOA restricted parking in driveways or on the road. Mark Weadick will check the AOPOA bylaws. Dave Moorman made a motion to continue Ordinance 2024-02 Authorizing the Placing of “No Parking” Signs in the Curve of Turnberry Drive in the Village of North Bend. Joe Bonner seconded the motion. Motion carried 100%. (6-0) Minutes, September 23, 2024 Beautification – Mrs. Romweber No Report. COUNCIL’S OLD BUSINESS No Report. LAW DIRECTOR’S OLD BUSINESS No Report. MAYOR’S OLD BUSINESS No Report. COUNCIL’S NEW BUSINESS No Report. LAW DIRECTOR’S NEW BUSINESS Scott asked that all council members and employees take the Fraud Training required by the Auditor and send the completion certificate to Marilyn. MAYOR’S NEW BUSINESS/ REPORT There was a discussion on Ordinance 2024-04 Adopting Updated Special Purpose Flood Damage Reduction Ordinance and council deferred a decision until our October 21, 2024 council meeting. Bev Bolser read the first reading of Ordinance 2024-04. OPEN TO THE FLOOR No Report. MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS Our next council meeting is Monday, October 21, 2024 at 6:00pm. The CIC Board meeting is Monday, October 21, 2024 at 5:45pm. MAYOR’S FINAL COMMENTS No Report. ADJOURNMENT: Fran Romweber made a motion to adjourn the meeting. Bill Deters seconded the motion. Motion carried 100%. Meeting was adjourned at 7:28p.m. Respectfully Submitted, _____________________________ _______________________________ Fiscal Officer Mayor Minutes, September 23, 2024 TREASURER’S REPORT September 23, 2024 To Council Members for Your Information and Review We received our 2025 estimated tax revenue derived from the submitted tax budget. I request Council approve Resolution, Accepting the Amounts and Rates as Determined by the Budget Commission & Authorizing the Necessary Tax Levies and Certifying them to the County Auditor. We received our 2nd half Real Estate taxes revenue – General Fund, $173,572, Public Safety, $35,521, and Life Squad, $85,072. I’m registered for my annual Village Fiscal Officer training on October 16. We issued two purchase order this month – #27-2024, Burgess & Niple, $2,190.00, WHH park environmental study; and 28-2024, Julius Howe Asphalt and Sealing, $17,963.00, St. Ann’s Drive repairs. Distributed to council members this month are the following reports: Monthly Cash Flow Analysis: Showing money in/money out and the check book balance Payment and charge Register Report: Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting Receipts Register Report: Includes all sources of revenue taken in by the Village since last Council Meeting Revenue Status Report: Shows the year-to-date status of each revenue account as of date of this Council Meeting Fund Status Report: Shows amount left in each fund as of date of this Council Meeting and the current checking account balance Year to Date Beautification Accounting Report – no report Mayor’s Discretionary Fund Report – no report Credit Card Usage Report Copies of all the above reports are available for public viewing at the Village Office. Respectfully submitted, Marta Fryman, Fiscal Officer Maintenance Schedule September Monday Aug.26th Worked on fixing road drain on St. Annes across from Dollar store and the one at the end of Post Street Put new signs up on Cliff Road “No Through Traffic Over 2 Tons” Put weed killer down Tuesday Aug.27th Finished fixing road drain on St. Annes and on Post Street Watered hanging baskets and flower boxes Worked at WHH Park cleaning up branches that fell from trees and moving dirt piles Wednesday Aug.28th Worked at WHH Park Cleaned up shop and barn area Watered flowers - hanging baskets Thursday Aug 29th Watered hanging baskets again Picked up cones at the road water basins that we fixed Worked at WHH park on moving dirt piles Friday Aug 30th Put flags up for Labor Day Watered flowers Fixed pothole on Shady Lane by the crosswalk Cut tree branches back on Cliff Road by the last house before the corporation line Cleaned Gator Cleaned Dump Truck Cut grass by kids play area Monday Sept 2nd: Off for Holiday Tuesday Sept 3rd: Worked at WHH Park Watered hanging baskets and cut some grass Wednesday Sept 4th: Fixed flat tire on pickup truck/need two new tires for truck will check with North Bend Automotive on new tires and alignment. Cut grass on Brower Road, Cliff Road and WHH Park Weed eating on Harbor by the overpass Thursday Sept 5th: Cut back growth by guardrail on Cliff Road and down Harbor Weed eating on East Harrison Cut grass on Shady Lane Friday Sept 6th: Working at WHH Park Weed eating Watering hanging baskets and flower boxes Cut grass in front of council building Cut grass at the Point Monday Sept 9th: Watering hanging baskets and flower boxes Fixed water leak at the Point Fixed Banners that were coming off on Shady Lane Fixed flags that were tangled up on poles Worked on clean up at WHH Park Took pickup truck to North Bend Automotive to get new tires and an oil change Tuesday Sept 10th: Cut brush back and put mulch down by maintenance parking area Picked up pickup truck from North Bend Automotive after tires and oil change Checked with Addyston landfill about dumping old concrete - $25 per load Wednesday Sept 11th: Watered flower baskets and boxes Finished mulching area by maintenance parking Removed old concrete from WHH park and took to Addyston landfill Put water bags on crabapple trees by Dollar store Thursday Sept 12th: Took flags down Cleaned and painted sign at Point; also power washed maintenance garage Thursday: Removed old concrete from WHH park and took to Addyston landfill Friday Sept 13th: Watered hanging baskets and flower boxes Painted sign at the Point and the one up by Addyston Removed old concrete from WHH Park and took to Addyston landfill Monday Sept 16th: Watered baskets and flower boxes Painted sign at Point Tuesday Sept 17th: Fixed signs and repainted them Cut tress back across from the Point Moved water bags from crabapple trees by the Dollar store to the east side of fifty and filled with water Weed eating on hill by WHH tomb Worked at WHH Park Fixed water leak at the Point by the big trees Wednesday Sept 18th: Watering flower boxes and hanging baskets Painted sign Worked at WHH Park clean up Thursday Sept 19th: Worked at WHH Park clean up Picked up grass seed and fertilizer at Site One Still working on repainting signs Friday Sept 20th Watered hanging baskets and flower boxes Put water bags on crabapple trees and filled with water Hung sign up at the Point after it was repainted Worked at WHH Park on clean up; too dry to burn wood DEPUTY CLERK’S REPORT September 23, 2024 Marilyn Kramer The WHH Riverfront Park Board meeting was held September 9, 2024. The Hamilton County Model Zoning Code meeting was September 13, 2024. Ms. Bolser will discuss the Model Zoning Code at our October 28th council meeting. Our We Thrive meeting was August 28, 2024. The minutes are attached for your review. I’ve also included a flyer on the Stepping On Fall Prevention program. We Thrive is putting together a video for their 15-year anniversary. North Bend has been a part of We Thrive for the past 10 years. We now share all We Thrive meetings with Miami Township, Village of Addyston, Village of Cleves and the Miami Township Library. Carrie Bernard, Miami Township Library, stated the Summer Reading Program increased by 13% over last year. They had visits from the Cincinnati Ballet and Honey Hill Farm; they had cookie decorating and a painting class for adults. Regarding the new library, she said the library has engaged J.S. Held to manage the due diligence process on the property. The new location is in Cleves. Our next We Thrive meeting is Wednesday, October 30, 2024 at 1:30pm in North Bend’s council hall. 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